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Committee Responsibilities

Committee Responsibilities

The President with the advice and consent of the Board of Directors shall upon taking office establish Standing Committees for the Association except as may otherwise be specifically provided in the By-Laws and Policy Manual.

The Chairman of all Committees of the Association shall be appointed by the President except as otherwise specifically provided in the By-Laws.

The President may, with the advice and consent of the Board of Directors, remove the Chairman or members of any committee pursuant to this policy.

A special committee may be appointed by the President as he/she may from time to time deem advisable.

A simple majority vote in the committee shall decide an issue.  All action items must be approved by the Board of Directors.

Each Committee Chairman is responsible for review of past year’s activities and strive for continuity of committee goals and objectives.  A binder will be kept by committee chairs to provide historical information such as meeting minutes and will be available at each meeting.

Committees will meet monthly or on an as needed basis.  Regular meeting schedule is to be established for purposes of preparing committee report to the Board of Directors.  The Committee will be responsible for setting Committee goals and objectives for the year.

The committee will be responsible for proposing an annual committee budget based on committee recommendations annually for the  following year.

The Board of Directors will be responsible for coordinating with other committees on matters of mutual interest and importance.

COMMITTEE CHAIRMAN JOB DESCRIPTION

General Description: Committee Chairmen direct the members and activities of the committee to ensure that it meets the goals and objectives as directed by the Board of Directors.

Duties, Responsibilities and Authority:

1. Assists in developing the committee’s annual objectives and budget recommendation to the Board of Directors.
2. Recruits an appropriate number of members to serve on the committee
3. Inform committee members of their objectives and their expected individual contribution and responsibilities.
4. Work with the Executive Director to establish meeting times, location to insure proper notification of committee members.
5. Assists staff in preparing meeting agendas and distributing relevant information to all members prior to the meeting.
6. Presides over committee meetings to ensure adherence to the major issues and purposes.
7. Encourages active participation by committee members in the activities of the Association.
8. Prepares committee status reports for the Board of Directors and SDCA Journal.
9. Suggest to SDCA officers potential chairmen for upcoming year.
10. Prepares year end project report for incoming year’s Chairman
11. Encouraged to remain on committee for one year after Chairmanship to provide continuity to the committee.

Relationships:
1. Communicates with previous year’s Committee Chairman to review progress and goals.
2. Communicates with incoming Chairman to answer questions, review progress and goals.

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