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Conflict of Interest Policy & Board Agreement

Conflict-of-Interest Policy

Employees and board members have an obligation to conduct business within guidelines that prohibit actual or potential conflicts of interest. This policy establishes only the framework within which South Dakota Chiropractors Association (SDCA) wishes its business to operate. The purpose of these guidelines is to provide general direction so that board members and employees can seek further clarification on issues related to the subject of acceptable standards of operation.

An actual or potential conflict of interest occurs when a board member or an employee is in a position to influence a decision that may result in personal gain or gain for a relative as a result of SDCA’s business dealings. For the purpose of this policy, a relative is any person who is related by blood or marriage, or whose relationship with the board member or employee is similar to that of persons who are related by blood or marriage.

No presumption of a conflict is created by the mere existence of a relationship with outside firms. However, if a board member or an employee has any influence on any material business transactions, it is imperative that he or she discloses to an officer of the organization as soon as possible the existence of any actual or potential conflict of interest so that safeguards can be established to protect all parties.

Personal gain may result not only in cases where a board member, an employee, or a relative has a significant ownership in a firm with which SDCA does business, but also when a board member, an employee, or a relative receives any kickback, bribe, substantial gift, or special consideration as a result of any transaction or business dealings involving SDCA.

Board Agreement

South Dakota Chiropractors Association (SDCA) agrees to provide each member of the board with the following:

1. Access to the Executive Director of SDCA, as needed for proper operation of the board
2. Ample notice of all meetings
3. Minutes of all board meetings
4. Relevant information to conduct his or her job as a board member
5. To the extent allowed by law, indemnification from liability for a board member’s reasonable and necessary actions
6. Reimbursement for reasonable expenses in conducting and attending to SDCA board business
7. D&O insurance liability coverage
8. Respect for his or her time.
9. A copy of the Conflict of Interest Policy
10. The use of his or her talent effectively

The board member agrees to do the following as an SDCA policy volunteer:
1. Learn about SDCA, read financial reports and other SDCA documents, and keep up-to-date on SDCA programs, finances, and management.
2. Attend as many board and committee meetings as practicable, and participate in all such meetings, using fair, independent judgment and due care in conducting the business of SDCA.
3. Avoid all direct or indirect political campaign intervention (such as supporting or opposing candidates for  public office) in the name of SDCA and when using SDCA assets.
4. Avoid all conflicts of interest.
5. Be loyal to SDCA, always exercising board powers in the interest of SDCA, and not for the interest of yourself or others.
6. Keep all SDCA matters confidential as necessary.

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